1. Mailtrack
Read receipts and link tracking for Gmail.
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Read receipts and link tracking for Gmail.
Best Kanban Boards in Gmail and Google Workspace Alternatives in 2026
Kanban Boards in Gmail and Google Workspace is a strong option, but it is not the right fit for everyone. Below are 10 alternatives compared on rating, install base, pricing and the use case each one actually wins on.
About Kanban Boards in Gmail and Google Workspace
🧩 Kanban Tasks: Project Management for Gmail & Google Workspace Kanban Tasks brings visual project management directly into Google Workspace. You don't need extra tabs or new platforms to learn. It's one of the few Google Workspace project management tools that actually lives inside Gmail, turning your inbox into a fully functional Kanban board without breaking your flow. If you're a freelancer balancing client work, a startup founder managing a scrappy team, a developer juggling sprints alongside email, or simply want to get yourself organized, Kanban Tasks will help you manage your projects and keep track of tasks, everything in one place. ⚡️ Why Kanban Tasks Works Where Other Tools Don't Most project management tools ask you to leave Gmail to use them. Kanban Tasks doesn't. It's a native Chrome extension for productivity that embeds directly into the Google Workspace, so your tasks and your email stay in the same context at all times. Turn your personal Google Tasks and team projects into drag-and-drop boards that look and feel like native Google.
Comparison at a glance
| Extension | Rating | Users | Pricing | Best for |
|---|---|---|---|---|
| Kanban Boards in Gmail and Google Workspace (original) | 4.4 | 2K+ | Free | Visual Kanban for Google Tasks & Gmail: turn emails into tasks, share boards, track with due dates, tags & comments. |
| Mailtrack | 4.4 | 3M+ | Freemium | Salespeople and recruiters who need to know when an email was actually opened. |
| Google Mail Checker | 4.1 | 2M+ | Free | Displays the number of unread messages in your Google Mail inbox. You can also click the button to open your inbox. |
| HubSpot Sales | — | — | Free | Email tracking, CRM for Gmail, and sales productivity tools in your inbox |
| Fathom AI Note Taker for Google Meet | 4.9 | 500K+ | Free | Records, transcribes & summarizes meetings FREE |
| GMass: Powerful mail merge for Gmail | 4.8 | 400K+ | Freemium | A powerful mass email and mail merge system for Gmail. |
| DocHub - Sign PDF from Gmail | 4.4 | 300K+ | Free | Sign and edit PDF documents |
| Briskine: Email templates for Gmail™ | 4.5 | 100K+ | Free | Write emails faster! Increase your productivity with templates and shortcuts on Gmail™, Outlook, or LinkedIn. |
| Gmail™ Email Templates by cloudHQ | 4.2 | 100K+ | Free | Beautiful email templates for Gmail. Design your templates or import templates from Mailchimp. With team sharing! |
| MailTracker: Email tracker for Gmail | 4.7 | 100K+ | Freemium | Track if your emails are opened & how many times. Be notified when your emails are read with our advanced Email Tracking extension. |
| Streak Email Tracking for Gmail | 4.8 | 70K+ | Free | Know when your email is viewed. |
Kanban Boards in Gmail and Google Workspace alternatives in detail
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2. Google Mail Checker
Displays the number of unread messages in your Google Mail inbox. You can also click the button to open your inbox.
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Displays the number of unread messages in your Google Mail inbox. You can also click the button to open your inbox.
3. HubSpot Sales
Email tracking, CRM for Gmail, and sales productivity tools in your inbox
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Email tracking, CRM for Gmail, and sales productivity tools in your inbox
4. Fathom AI Note Taker for Google Meet
Records, transcribes & summarizes meetings FREE
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Records, transcribes & summarizes meetings FREE
5. GMass: Powerful mail merge for Gmail
A powerful mass email and mail merge system for Gmail.
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: A powerful mass email and mail merge system for Gmail.
6. DocHub - Sign PDF from Gmail
Sign and edit PDF documents
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Sign and edit PDF documents
7. Briskine: Email templates for Gmail™
Write emails faster! Increase your productivity with templates and shortcuts on Gmail™, Outlook, or LinkedIn.
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Write emails faster! Increase your productivity with templates and shortcuts on Gmail™, Outlook, or LinkedIn.
8. Gmail™ Email Templates by cloudHQ
Beautiful email templates for Gmail. Design your templates or import templates from Mailchimp. With team sharing!
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Beautiful email templates for Gmail. Design your templates or import templates from Mailchimp. With team sharing!
9. MailTracker: Email tracker for Gmail
Track if your emails are opened & how many times. Be notified when your emails are read with our advanced Email Tracking extension.
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Track if your emails are opened & how many times. Be notified when your emails are read with our advanced Email Tracking extension.
10. Streak Email Tracking for Gmail
Know when your email is viewed.
Why it replaces Kanban Boards in Gmail and Google Workspace: Covers similar ground in the Email category: Know when your email is viewed.
Compare Kanban Boards in Gmail and Google Workspace head-to-head
Direct comparisons with the extensions people weigh against it.
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Frequently asked questions
What is the best alternative to Kanban Boards in Gmail and Google Workspace?
Mailtrack is the closest match. Covers similar ground in the Email category: Read receipts and link tracking for Gmail.
Is there a free alternative to Kanban Boards in Gmail and Google Workspace?
Yes — Google Mail Checker, HubSpot Sales, Fathom AI Note Taker for Google Meet are free.